Sierra Trucking L.L.C. is a growing agricultural transportation business based in Nebraska. With more trucks on the road and more tickets to chase down, they needed better systems to streamline billing, payroll, and day-to-day operations. They didn't want to hire a full admin team — they just needed tech that worked smarter.
The Challenge
Like many Midwest trucking companies, Sierra Trucking excelled at moving freight across America's heartland. But their back-office operations were creating costly roadblocks to growth:
Time-consuming invoicing process
Manual data entry causing delays and costly mistakes
Missing load documentation
Extended accounts receivable timelines
Excessive reliance on owner for day-to-day operations
Disorganized Quickbooks Online system lacking accurate data
Limited financial insight for decision-making
Past-due taxes due to poor record keeping
The Solution
Make Tech Work for Your Business
By combining practical strategies with powerful technology, we built a foundation for sustainable growth that matched Sierra Trucking's reputation for quality service and reliability.
Streamlined Transportation Management with MyTrucking
- Dispatch enters load details and assigns to truck/driver
- Customers able to request loads to be accepted by Dispatch through self-service online Customer Portal
- Drivers digitally capture load documentation before marking as complete and ready for invoicing
- Real-time load details, updates, routes, and special instructions accessible to drivers, dispatch and customers
- All load information centralized in one system with customizable reporting including:
- Load revenue by truck/product/driver/job date/origin/destination
Simplified Bookkeeping & Automated Invoicing with Xero
- Integrates with MyTrucking for automated invoicing and one-click invoice approvals
- Digital payment processing options
- AI-assisted bank transaction reconciliation and automatic payment matching
- Real-time financial reports including:
- Daily cash flow status
- Outstanding invoices aging
- Revenue by customer
- Profit & loss
Easy Payroll & Subcontractor Payments with Gusto
- Scheduled payroll and payment processing
- Automated tax filings and employer compliance
The Results
Before partnering with SHIFT Solutions, Sierra Trucking was trapped in a cycle of chasing down paperwork and answering phone calls. Through our strategic implementation of smart systems and proven workflows, we transformed their operations from chaos to control and clarity. The results demonstrate the power of intelligent automation and streamlined processes:
95% reduction in invoicing errors
Real-time load details and updates for admin, drivers and customers
80% reduction in time spent invoicing
Significant reduction in dispatch communication (calls/texts)
Reduced accounts receivable timeline
Simplified driver reporting process
Improved cash flow management
Easy end-of-year tax preparation process
Automated tax filing compliance
Enhanced customer self-service capabilities through Customer Portal
"If I would have had this process 10 years ago, my business would be completely different today. Working with Sierra has allowed me to take control of my business and do what I do best."
Kris M
Owner, Sierra Trucking L.L.C.
Unlock Growth Potential
Digital tools and automation isn’t just for tech companies — it’s essential for small, high-output businesses like Sierra Trucking. With the right tools and hands-on support, Sierra Trucking is saving time, reducing errors, and offering a top-tier level of service to their customers.
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